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2020 NPA Annual Conference
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18th NPA Annual Conference

 

Combined Call for Proposals: Concurrent Sessions and Posters

Submission deadline: Friday, September 13, 2019 at 11:59 pm EDT

Notification of proposal decision: October 31, 2019

Combined Call for Proposals

The 2020 NPA Meetings Committee is seeking proposals for (a) 75-minute concurrent sessions, and (b) poster presentations to be included in the 2020 Annual Conference that will:

  • provide unique training to assist postdoctoral associations (PDAs), and postdoctoral offices (PDOs) in the support and training of their postdoctoral scholars at their home institutions;
  • share ideas, problems, resources, solutions, best practices and success stories with the postdoc community; and,
  • encourage networking among conference attendees.

We strongly encourage postdocs, PDAs and PDOs to submit a proposal, as this is the only conference that provides a voice for them at the national level.

All concurrent session proposals will be submitted to the same review committee. Proposals that demonstrate the qualities of an Innovation in Action session will be identified by the review committee and flagged as such in the program book. In addition, facilitators of all accepted proposals will be notified of the review committee’s suggestions for session type upon acceptance. Please make sure to read the description of each type of session as it will help you when putting your abstract together.

A proposal may be submitted for more than one type of session (i.e. both a concurrent session and a poster), as long as it meets the requirements for each. If submitting a proposal to be considered for multiple session types, you will be asked to rank your order of session type preference, since your proposal will be selected for only one. An individual presenter/author may be included in no more than two accepted proposals, and may be primary presenter on only one accepted proposal. An individual presenter/author may be involved in two accepted proposals and may also present one poster.

Proposals will be selected via a committee review process that rates the strength of the proposal. Please note that all of these sections are REQUIRED at the time of submission and must be present for the abstract to be considered. Further, all proposals will be judged equally and reviews will not be biased due to the authors’ training and pedigree:

  • alignment with the goals of the Annual Conference;
  • relevance to NPA members and to the mission of the NPA;
  • completeness of proposal requirements;
  • innovation, novelty, expected outcome; and,
  • format of the session.

Please note that all concurrent sessions accepted for presentation may be subject to informal evaluation onsite at the Annual Conference.

Questions? Contact the Meetings Committee at meetings@nationalpostdoc.org.


Session Types

Descriptions of the type of sessions that will be presented at the Annual Conference.

Presenting a poster is a great way to share unique training programs, best practices, and successful postdoctoral events, and to foster the exchange of ideas and meaningful discussion, which may allow participants to emulate successful programs at their own institutions. The poster session offers an opportunity to display materials and engage in open-ended, individualized, and informal discussions with interested parties. To recognize outstanding poster presentations, the NPA will present the top three posters with awards.

The top-10 poster presenters with the highest scores will be selected to give a five-minute presentation about an innovative program. This presentation will be during one of the concurrent workshop sessions. Please select below if you would like to be considered for one of these short presentations.

Seminars, workshops, and Innovation-in-Action sessions. All concurrent sessions will be 75-minutes in length. All presenters will be encouraged to share their slides and resources on the NPA website.

Seminars are traditional lecture-style sessions in which presenters are primarily concerned with conveying new information or data to participants. Content such as survey results are ideally suited to a seminar-style session.

Workshops are more intensive sessions that emphasize interaction and the exchange of information among participants while also including an instructional or presentation component.

Innovation in Action sessions are participant-driven, solution-focused discussions that promote the generation and sharing of novel ideas among both new and returning meeting attendees. Facilitators of sessions flagged as Innovation in Action will be encouraged to compile the ideas, resources, and solutions generated by the discussions for dissemination by the NPA after the conference.


Proposal Requirements

Required information for all proposals.

All five are required.

  1. Title
  2. Complete list of authors
  3. Names, titles, affiliations, and email addresses for each presenter (limited to three individuals)1,2
  4. Abstract (must be between 1,000-2,000 characters)
  5. Relevance to diversity and international issues3 (must be between 250-500 characters)
    1. If the proposal is specifically designed to address topics that are relevant to, and/or inclusive of multiple disciplines, international perspectives, and underrepresented postdoctoral scholars, provide a short description of which group(s) is/are included and how the proposal is applicable to those individuals
    2. If the proposal is not directly relevant to diversity or international issues, please write “not applicable”
  6. Are you willing to present a 5 min talk on innovative program if selected?

Items #1-8 are required, item #9 optional.

  1. Title
  2. Names, titles, affiliations, and email addresses for each presenter or moderator (limited to three presenters and one moderator)1,2
  3. Brief biography of primary presenter(s)
  4. Abstract (must be between 1,000-1,500 characters)
  5. Targeted audience/track (PDOs/PDAs, or general audiences – such as sessions that are either applicable to all and/or relevant for associations/societies)
  6. Relevance to diversity and international issues3 (must be between 250-500 characters)
    1. If the proposal is specifically designed to address topics that are relevant to, and/or inclusive of multiple disciplines, international perspectives, and underrepresented postdoctoral scholars, provide a short description of which group(s) is/are included and how the proposal is applicable to those individuals
    2. If the proposal is not directly relevant to diversity or international issues, please write “not applicable”
  7. Learning objectives (three to five take-away points that you plan to address during the session (must be between 500-1,500 characters)
  8. Session structure summary (include details on what types of activities are planned, if any; if there will be any handouts and/or small groups; and, how you plan to summarize or compile discussions/information for later dissemination (must be between 500-1,500 characters)
  9. Interest in submitting an article on session in The POSTDOCket

NPA Annual Conference Goals

  • Provide a forum for exchange between the NPA and its membership with respect to policies, programs, best practices, and collaborative efforts among institutions, industry, societies and organizations.
  • Foster leadership and skills development for prospective and current postdocs, and PDA and PDO leadership, in order to more effectively serve the postdoc community at their institutions and nationally.
  • Ensure a diversity of topics and perspectives that are relevant to and/or inclusive of multiple disciplines, international perspectives, and underrepresented postdoctoral scholars.3
  • We are always looking for fresh, innovative ideas for posters and concurrent sessions at the NPA Annual Conference. We also encourage collaborative session proposals in which representatives from different institutions/PDAs/PDOs work together to convey different views and experiences from across the country. Feedback from the past conference suggested that the topics below are of interest. The suggestions below are meant only to provide ideas about potential topics and are not guaranteed for acceptance; proposals selected for the 2020 Annual Conference will not be limited to these suggestions. Proposals that duplicate topics presented in the past few years may not be selected.

    • Advocacy strategies/priorities on issues affecting postdocs
    • Addressing diversity issues: how to advocate for people from all walks of life
    • Addressing international postdoctoral issues (financial, immigration, cultural)
    • Creating effective peer mentoring groups
    • Collaboration with industry, career fair and onsite visits
    • Creating an engaging web-presence for PDO & PDA
    • Dissecting grant application mechanisms for postdocs (U.S. vs. international eligibility)
    • Engaging faculty in postdoc professional development
    • Evaluating current systems/metrics for measuring postdoc improvement and brainstorming ideas for developing ways to monitor the impact of professional development programs
    • Fundraising for your PDA/PDO
    • How professional societies and associations can help both PDOs and PDAs by providing content and resources
    • How to collaborate with other PDOs for grants and large projects
    • How to conduct a survey at your institution that generates actionable data
    • How to encourage postdocs to participate in PDA/PDO events
    • How to engage faculty and postdocs from different departments across
    • different areas (engineering, physical sciences, social sciences, humanities, etc.)
    • How to improve PDO management/functioning
    • How to develop/provide resources and support for non-biosciences postdocs
    • How to teach job search strategies using online networking
    • Lessons on PDA/PDO programming such as structuring postdoc training, workshops that generate the most enthusiasm among postdocs, career preparation, etc.
    • Maintaining relationships with external organizations and alumni
    • PDA connect: time to compare events, appointment processes, community building, etc.
    • Perspectives from different types of schools at different stages of program development
    • Providing benefits for postdocs
    • Recruitment, retention and promotion to faculty: underrepresented postdocs


Submit An Abstract

Conference Combined Call for Proposals: Concurrent Sessions and Posters
Submission Deadline: Friday, September 13, 2019 at 11:59 pm EDT
Notification of proposal decision: October 31, 2019

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Which session type(s) should your proposal be considered for? Please indicate your first choice and if it should also be considered for your second choice out of (a) 75-minute concurrent session and (b) poster presentation. If selecting more than one session type, please rank your selections in order of preference. If your proposal is accepted, you will be contacted if the review committee feels your proposal is better suited to a session type that you have not selected.
Name, affiliation, and contact information is required for all presenters. For concurrent sessions, the limit is two presenters plus one moderator. For posters, these are the person(s) who will be presenting a poster at the Annual Conference (maximum limit of three). For each presenter (and moderator where applicable) please list: first name, last name, organization, professional title, and email address.



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