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Call for Applications for the 16th Annual Conference Travel Awards
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Call for Applications:
Travel Awards

Submission deadline: Monday, October 2, 2017, 11:59 p.m. ET
Notification of proposal acceptance or decline: December 2017

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The National Postdoctoral Association (NPA) is pleased to offer travel awards for postdoctoral scholars to attend our 16th Annual Conference, which will be held at the Renaissance Cleveland Hotel, Cleveland, Ohio, April 6 - 8, 2018. The awards will first cover registration and lodging, and then travel expenses up to the limit of the award. Travel award amounts will vary, but the maximum amount awarded will be $1,000. You may also apply for the childcare support award in addition to the travel award. If you receive both awards, the maximum amount awarded will be $1000 total.

Awards will be competitively allocated and limited to one per institution. The number of awards granted will depend on the estimated cost of each application, and the amount of funds raised by the NPA. Applicants are strongly encouraged to seek matching funds from their institutions and to include that information in their applications.

Deadline for submission: Monday, October 2, 2017


Goal | Eligibility | How to Submit | Restrictions | Questions

Goal of the Travel Award Program

To ensure the broadest possible representation of postdoctoral scholars at the NPA Annual Conference.


To be eligible for a travel award, the applicant must:

  1. Be a postdoctoral scholar.
  2. Be an NPA Full, Individual Member in good standing at the time of application –OR– be an Affiliate Member in good standing at the time of application.

Submit all required application materials by 11:59 p.m. EST on Monday, October 2, 2017.

We strongly encourage applications from postdoctoral scholars who:

  • Are members of underrepresented minority groups within their field of study (See the NPA Diversity Statement and Statement of Inclusion for more information);
  • Are pursuing research in the physical sciences, engineering, the humanities, and other disciplines outside of the life sciences;
  • Have the support of their home institution, including matching travel funds;
  • Have not received travel awards in the previous years;
  • Are from institutions not having received travel awards in previous years;
  • Are attending the NPA Annual Conference for the first time;
  • Are planning on creating or growing a postdoctoral association (PDA) or postdoctoral program at their institution;
  • Are involved with a PDA at their institution;
  • Are interested in becoming more involved with the NPA and willing to serve on a Committee of the Membership;
  • Are currently serving on a Committee of the Membership;
  • Are planning to present a poster or workshop at the 2018 Annual Conference; and/or,
  • Will not be able to attend the NPA Annual Conference without support for travel.

How to Submit

A successful application will include the following:

  1. A completed application form: 2018 Annual Conference Travel Awards Application.
  2. One-page letter of intent which describes:
    1. Your interest and goals in attending the NPA’s 16th Annual Conference.
    2. Your efforts to obtain travel funds from your institution or other organization, and the response.
    3. Your affiliation and postdoc status.
    4. Your contributions to your local postdoc community or PDA (if applicable).
  3. CV, résumé or National Institutes of Health/National Science Foundation biosketch.
  4. Budget justification for your expenses, which MUST include:
    1. Annual Conference registration fee of approximately $335 per person (early registration).
    2. Lodging expenses for a minimum of two and a maximum of three nights at the Renaissance Cleveland Hotel, Tower City Center, 24 Public Square, Cleveland, OH 44113 ($139 per night plus taxes of approximately 16.75%).
  5. Budget justification for other expenses*, which may include:
    1. Airfare and/or ground transportation expenses.
    2. Meal expenses while traveling to/from Cleveland.
    3. Meal expenses while attending the meeting that are not part of the Annual Conference registration fee.

Please submit all of the required application materials by 11:59 p.m. EST, Monday, October 2, 2017 using the 2018 Annual Conference Travel Award Application.

The awards subcommittee will review all applications, and recipients will be notified no later than November 2017.

*Please see "Restrictions" below for more information on allowable expenses. Total award(s) amount for any individual will not exceed $500 (childcare support award) or $1,000 (childcare support and travel award, or just travel award); the award is often less than this amount and usually does not cover all of the expenses related to attending the NPA Annual Conference.


Travel expenses not allowed include: 

  • First class or business class travel;
  • Car rental fees;
  • Alcoholic beverages (including taxes and tips);
  • Meals purchased in lieu of meals provided as part of the Annual Conference registration fee;
  • Sightseeing; and
  • Other expenses deemed unreasonable by the awards subcommittee.

Please note, all travel award recipients are required to attend the full three days of the conference.


Travel award recipients are required to stay at the Renaissance Cleveland Hotel for a minimum of two nights and a maximum of three nights.


Questions about the application process should be directed to the NPA staff, by email at or by phone at 301-984-4800.


To sponsor travel awards or other sessions for the 2018 NPA Annual Conference, please view the 2018 Annual Conference Sponsorship opportunities.

Travel Award Application Form
Submission Deadline: Monday, October 2, 2017, 11:59 p.m. ET

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