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NPA ADVANCE Focus Group Privacy Policy
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Influences on the Career Transitions of Female Postdoctoral Scholars


PRIVACY POLICY


Screening Survey Privacy


Only a limited number of authorized project staff will have access to the data from the study. Only the study coordinator will have access to the raw data from the screening survey, which includes names, affiliations, and preferred e-mail address. This identifying information will only be used by the coordinator to determine eligibility for participation in the focus groups and to contact eligible respondents invited to the focus groups. Once eligibility is determined, she will remove all identifying information from the raw survey data. Any remaining analyses will be conducted without any personal identifiers. Nothing will be presented that could potentially identify the respondents in any publications that are produced from the collected data. The screening survey responses will not be linked to the focus group responses in any way.


Since this Web survey is being hosted by a third party contractor (SurveyMonkey.com), there is joint responsibility for safeguarding the privacy of respondents. SurveyMonkey has a strict data privacy policy found here: http://www.surveymonkey.com/Monkey_Security.aspx (Accessed 7/7/10).


Focus Group Privacy


The focus groups will be held both remotely and in person. The remote focus groups will be conducted via teleconference and online meeting room using Cisco's webex.com interface. The online meeting room will be password protected with a common password provided to all participants in their recruitment e-mail. Invited participants will not identify themselves verbally during the call and will login to the online meeting room via a non-identifying, dummy login name selected by (and known only to) the participant. Therefore, participants' identities during the verbal and typed discussion should be known only to them. The coded login names entered into the online meeting room will be stored securely by the software for only three months following the focus group, after which, the names will be deleted, and will be accessible only by project staff; however, there should be no obvious correspondence of these coded identifiers with participants' identities.


Data collected during the focus groups will be recorded without identifiers. The verbal discussion will be recorded either by the teleconferencing software or via standard audio tape recording and transcribed by project staff. The webex.com meeting room software will automatically provide a transcript of any typed comments submitted online during the remote discussion. Where needed, project staff will remove any identifying information in the saved transcripts. Any analysis of respondent data will be conducted without any personal identifiers. Nothing will be presented that could potentially identify the respondents in any publications that are produced from the collected data.


Webex.com's extensive data privacy policies can be found online here: http://www.cisco.com/web/siteassets/legal/privacy.html (Accessed 7/8/10).

Revised 10/7/10


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