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2018 Annual Conference Combined Call for Proposals
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Combined Call for Proposals:
Concurrent Sessions and Posters

Submission deadline: Friday, October 6, 2017, 11:59 p.m. ET
Notification of proposal acceptance or decline: November 30, 2017

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Background


The 2018 National Postdoctoral Association (NPA) Meetings Committee is seeking proposals for (a) 60-minute concurrent sessions, (b) 90-minute concurrent sessions and (c) poster presentations to be included in the 2018 Annual Conference that will:

  • provide unique training and professional development opportunities for postdoctoral scholars, postdoctoral associations (PDAs), and postdoctoral offices (PDOs);
  • share ideas, problems, resources, solutions, best practices, and success stories with the postdoc community and
  • encourage networking among meeting attendees.

We strongly encourage postdocs, PDAs, and PDOs to submit a proposal, as this is the only conference that provides a voice for them at the national level.

 

A proposal may be submitted for more than one type of session (i.e. both a concurrent session and a poster) as long as it meets the requirements for each. If you submit a proposal to be considered for multiple session types, you will be asked to rank your order of session type preference, since your proposal will be selected for only one. While an individual may provide, or be included on, an unlimited number of submitted abstracts, any one individual presenter/author may be included as a primary presenter for only one out of a maximum two accepted concurrent session proposals and one accepted poster proposal (for a total of three accepted proposals, maximum). Due to the setup of the conference, an individual may not be included as primary presenter for two accepted posters.


Proposals will be selected via a committee review process that rates the strength of the proposal in the following areas:

  • Alignment with the goals of the Annual Conference;
  • Relevance to NPA members and to the mission of the NPA;
  • Completeness of proposal requirements;
  • Innovation and novelty; and
  • Format of the session.

Please note that all of these sections are REQUIRED at the time of submission and must be present for the abstract to be considered. Further, all proposals will be judged equally and reviews will not be biased due to the authors’ training and pedigree.

 

Please note that all concurrent sessions accepted for presentation may be subject to informal evaluation onsite at the Annual Conference.

 

A list of suggested topics is available to help you prepare your proposal.


Session Types


Poster Presentations: Presenting a poster is a great way to share unique training programs, best practices, and successful postdoctoral events, and to foster the exchange of ideas and meaningful discussion, which may allow participants to emulate successful programs at their own institutions. The poster session offers an opportunity to display materials and engage in open-ended, individualized, and informal discussions with interested parties. To recognize outstanding poster presentations, the NPA will present the top three posters with awards.


Concurrent Sessions: Concurrent sessions include seminars, workshops, and Innovation-in-Action sessions. Seminars are traditional lecture-style sessions in which presenters are primarily concerned with conveying new information or data to participants. Content such as survey results are ideally suited to a seminar-style session. Workshops are more intensive sessions that emphasize interaction and the exchange of information among participants while also including an instructional or presentation component. Innovation-in-Action sessions are participant-driven, solution-focused discussions that promote the generation and sharing of novel ideas among both new and returning meeting attendees. Facilitators of sessions flagged as Innovation-in-Action will be encouraged to compile the ideas, resources, and solutions generated by the discussions for dissemination by the NPA after the conference.


For the 2018 Annual Conference, both 60-minute and 90-minute concurrent sessions will be considered. We recommend that if your session is primarily a presentation or lecture that you select the 60-minute session type in your proposal. All presenters will be encouraged to share their slides and resources on the NPA website.


Proposal Requirements


Poster Presentations (all five are required):

  1. Title
  2. Complete list of authors
  3. Names, titles, affiliations, and email addresses for each presenter (limited to three individuals)1 2
  4. Abstract (must be between 1000-2000 characters)
  5. Relevance to diversity and international issues3 (must be between 250-500 characters):
    1. If the proposal is specifically designed to address topics that are relevant to and/or inclusive of multiple disciplines, international perspectives, and underrepresented postdoctoral scholars, provide a short description of which group(s) is/are included and how the proposal is applicable to those individuals.
    2. If the proposal is not directly relevant to diversity or international issues, please write “not applicable.”

Concurrent Sessions (all 8 are required):

  1. Title
  2. Names, titles, affiliations, and email addresses for each presenter or moderator (limited to two presenters and one moderator)1 2
  3. Brief biography of primary presenter(s)
  4. Abstract (must be between 1000-1500 characters)
  5. Targeted audience/track (individual postdocs, PDAs/PDOs, or general audiences – such as sessions that are either applicable to all and/or relevant for associations/societies)
  6. Relevance to diversity and international issues3 (must be between 250-500 characters):
    1. If the proposal is specifically designed to address topics that are relevant to and/or inclusive of multiple disciplines, international perspectives, and underrepresented postdoctoral scholars, provide a short description of which group(s) is/are included and how the proposal is applicable to those individuals.
    2. If the proposal is not directly relevant to diversity or international issues, please write “not applicable.”
  7. Learning objectives (3–5 take-away points that you plan to address during the session, must be between 500-1500 characters)
  8. Session structure summary (include details on what types of activities are planned, if any; if there will be any handouts and/or small groups; and, how you plan to summarize or compile discussions/information for later dissemination, must be between 500-1500 characters)

    1 Postdocs who plan to present at the Annual Conference and are interested in obtaining funding to offset the cost of travel should consider applying for a travel or childcare award when the call for applications opens in October.

    2 While an individual may provide, or be included on, an unlimited number of  submitted  abstracts, any one individual presenter/author may be included as a primary presenter for only one out of a maximum two  accepted  concurrent session proposals and one  accepted  poster proposal (for a total of three accepted proposals, maximum). Due to the setup of the conference, an individual may not be included as primary presenter for two accepted posters.

    3 Please refer to the NPA's Diversity Statement and Statement of Inclusion for additional information.

     

    NPA Annual Conference Goals


    A Reminder of NPA Mission and Suggested Session Topics

    • Provide a forum for exchange between the NPA and its membership, with respect to policies, programs, best practices, and collaborative efforts among institutions, industry, societies, and organizations.
    • Foster leadership and skills development for prospective and current postdocs, and PDA and PDO leadership, in order to more effectively serve the postdoc community at their institutions and nationally.
    • Ensure a diversity of topics and perspectives that are relevant to and/or inclusive of multiple disciplines, international perspectives, and underrepresented postdoctoral scholars.3


      Proposal Application Form
    Concurrent Sessions and Posters

    Submission Deadline: Friday, October 6, 2017, 11:59 p.m. ET

    Hover over each question for instructions

     

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